Online Interview Tips

Many businesses are now conducting job interviews virtually instead of traditional in-person sessions. This method allows companies to engage with a broader range of candidates and facilitates a more inclusive interview process.

Conducting interviews online also presents cost-saving advantages for applicants by eliminating the need for travel expenses. Moreover, virtual interviews expand the scope of opportunities for candidates, allowing them to pursue jobs that are not restricted by geographic boundaries, thereby leading to a more successful interview experience.

In this article, we will explain what an online interview entails, examine how to prepare for one, and provide tips to ensure a successful interview.

What is an Online Interview?

An online interview is a digital interaction between an employer and a job applicant, conducted through various digital platforms or programs. While it mirrors a traditional in-person interview in terms of discussing job-related topics and showcasing qualifications, it differs in presentation and format. Here’s an overview of different types of virtual interviews:

Video Recorded Interview

In this format, the employer requests the applicant to record responses to interview questions. It’s crucial to simulate a professional setting during filming to convey competence. Applicants can then upload the video within the given deadline. Questions may be provided in advance or answered in real-time via automated recording.

Video Call Interview

A video call interview is a common virtual interview format. The interviewer typically schedules a meeting via email, specifying the date, time, and preferred video platform such as Zoom, Skype or Google Meet.

Job Applicants should ensure they have the necessary software installed and test their microphone and camera beforehand. During the online interview, applicants engage in real-time conversation with the interviewer, discussing qualifications and suitability for the role.

Discover invaluable insights for mastering online interviews with these expert tips:

Technical Preparation

The purpose of technical preparation for an online interview is to ensure smooth communication and presentation by addressing potential technical issues and optimizing the digital environment.

Inspect your computer: Before your online interview, check your computer’s hardware and software. Ensure that your webcam, microphone, and speakers are working properly. Verify that your internet connection is stable and that you have the necessary software installed for the interview platform.

Do a test-run with your computer: Conduct a practice session using the same equipment and software you’ll use for the interview. Test your audio and video quality, and familiarize yourself with the interview platform’s features. This helps identify any technical issues beforehand and allows you to troubleshoot them.

Pick the perfect spot for lighting: Choose a well-lit area for your interview. Natural light is ideal, but if that’s not possible, use soft, diffused lighting to avoid harsh shadows on your face. Avoid backlighting, as it can create shadows and make it difficult for the interviewer to see you clearly. Position yourself facing the light source to ensure you’re well-lit and clearly visible to the interviewer.

Log on early and test setup: Log in to the interview platform early to ensure everything is working correctly. Test your audio, video, and internet connection again to avoid any unexpected glitches during the interview.

Download Zoom and become familiar with the basics: If the interview will be conducted using Zoom or a similar virtual platform, download the software in advance and familiarize yourself with its basic features. Learn how to join a meeting, mute/unmute your microphone, turn your camera on/off, and share your screen if necessary.

Use a computer or laptop when possible: Whenever possible, conduct the interview using a desktop computer or laptop rather than a mobile device. Computers usually offer better performance, stability, and a larger screen, which can enhance your experience, confidence and presentation during the interview.

Setting Up Your Environment

These following steps collectively set the stage for a successful virtual interview, creating a professional environment that fosters a positive first impression.

Forgo virtual backgrounds: While virtual backgrounds can be fun and visually appealing, they may appear unprofessional or distracting during an online interview. Opting for a real, unobtrusive background helps maintain a professional demeanor and ensures that the focus remains on you and your qualifications.

Remove distractions: Minimize distractions in your environment to maintain the interviewer’s focus on you and your responses. Choose a quiet location where you won’t be interrupted by background noise or household activities. Silence notifications on your devices and close unnecessary tabs or applications on your computer to avoid distractions during the interview

Sit up and dress professionally: Sitting up straight conveys professionalism and engagement during the video call interview. Position yourself comfortably in front of the camera with good posture to project confidence and attentiveness. Additionally, dress appropriately for the interview as you would for an in-person meeting. Choose professional attire that reflects the company culture and the level of formality expected for the position.

Interview Preparation and Practice

Conduct mock interviews: Mock interviews help you practice answering common interview questions, refine your responses, and become more comfortable with the interview format. By simulating the interview experience, you can identify areas for improvement and build confidence in your communication skills.

Print relevant documents: Printing out copies of your resume, cover letter, and any other relevant documents allows you to reference them during the interview if needed. Having physical copies on hand ensures easy access to key information and demonstrates preparedness.

Write questions for the interviewer: Preparing thoughtful questions to ask the interviewer demonstrates your interest in the position and company. Consider questions about the role, company culture, team dynamics, or specific projects to gain valuable insights and engage in meaningful conversation during the interview.
Related: Questions to ask and Questions not to Ask During an Interview

Calm your nerves: Feeling nervous before an interview is normal, but managing your nerves is essential for presenting yourself confidently. Practice relaxation techniques such as deep breathing or visualization to reduce anxiety and maintain composure during the interview.

Write out a few notes, and refer to them sparingly: Jotting down key points or reminders on a notepad allows you to reference important information during the interview.

Minimize interruptions, and own them if they happen: Minimizing interruptions in your environment, such as incoming calls or background noise, helps maintain focus and professionalism during the interview. If an interruption does occur, acknowledge it politely, apologize if necessary, and quickly refocus on the conversation to demonstrate adaptability and professionalism.

During the Interview

Establish and maintain eye contact: Eye contact demonstrates attentiveness, confidence, and respect for the interviewer. Maintaining eye contact throughout the interview helps establish rapport and shows that you are actively engaged in the conversation.

Listen carefully Active listening is essential during an interview to fully understand the questions asked and respond appropriately. Pay close attention to the interviewer’s words, avoid interrupting, and wait for them to finish speaking before formulating your response.

Use engaged body language Body language plays a significant role in communication and can convey confidence, enthusiasm, and interest in the conversation. Sit up straight, nod occasionally to show understanding, and use hand gestures sparingly to emphasize key points.

Control your emotions: Interviews can be nerve-wracking, but it’s important to manage your emotions and remain composed throughout the conversation. Stay calm, maintain a positive demeanor, and avoid displaying signs of stress or frustration, even if faced with challenging questions.

Let your face show you’re engaged: Your facial expressions can convey a wealth of information about your feelings and level of engagement during the interview. Smile naturally, maintain a friendly expression, and show genuine interest in the conversation through your facial expressions.

Wait for the other person to finish speaking: Patience is key during an interview. Allow the interviewer to complete their thoughts or questions before responding. Interrupting can be perceived as disrespectful and may disrupt the flow of the conversation.

Signal when your answers are complete: Signaling when you’ve finished speaking helps maintain clarity and structure in the conversation. Use verbal cues such as “That’s all” or “In conclusion” to indicate that you’ve completed your response.

Explain any long pauses: Long pauses can occur during online interviews due to technical issues or moments of reflection. If you encounter a pause, briefly explain the reason for the delay to reassure the interviewer and maintain engagement.

Treat your video like a conversation: Approach the online interview as you would an in-person conversation. Maintain a conversational tone, actively engage with the interviewer, and demonstrate genuine interest in the discussion topics. Building rapport and fostering a comfortable atmosphere can enhance the interview experience for both parties.

Make a connection: Establishing a personal connection with the interviewer can leave a lasting impression. Find common ground, share relevant experiences or insights, and express enthusiasm for the opportunity. Building rapport can strengthen your candidacy and make you more memorable to the interviewer.

Pay attention to how you sound: Your voice is a powerful tool during an interview. Pay attention to your tone, volume, and pace of speech to ensure clarity and effectiveness in communication. Practice speaking clearly and confidently to convey professionalism and competence.

Professionalism and Etiquette:

Dress professionally: Just because the interview is conducted online doesn’t mean you should dress casually. Choose attire that reflects the company’s dress code and the level of formality expected for the position. Dressing professionally demonstrates respect for the interviewer and the importance of the opportunity.

Use a professional email and screen name: Your email address and screen name should convey professionalism and be appropriate for a professional setting. Avoid using nicknames or personal email addresses that may appear unprofessional. Opt for a simple, professional email address that includes your name or initials, if possible.
Remember to follow up afterwards: Sending a follow-up email or thank-you note after the interview is a common courtesy that demonstrates appreciation for the interviewer’s time and consideration. Use this opportunity to express gratitude, reiterate your interest in the position, and highlight key points from the interview. Following up also keeps you top-of-mind for the interviewer and reinforces your professionalism and enthusiasm for the opportunity.