Office Administration Executive Diploma

office admin assistant
  • Program Type: Post-secondary program
  • Program Length: 1120 hours / 54 Weeks / 13 Months
  • Program Delivery Onsite - Full Time.
  • Program Delivery: Online - Synchronous /Blended.
  • Starting Dates [“April, 19, 2024”, “May, 17, 2024”, “June, 14, 2024”, “July, 12, 2024”, “August, 09, 2024”, “September, 06, 2024”, “October, 04, 2024”, “November, 01”, “2024”, “November, 29, 2024”, “December, 27, 2024”].

Program Overview

An executive certificate diploma in office administration equips you with the skills to manage office workflows, effective communication, coordinate team efforts, use technology to handle various types of records and reports, preparing you for a career in office administration management.

This program includes an office practicum in a real-world setting that provides essential real-world experience, enabling students to apply classroom knowledge in professional settings and prepare for the workforce.

by gaining and office administration certificate, You’ll gain the following skills:

  • Collaborating effectively and maintaining professional conduct
  • Delivering exceptional service to clients or customers
  • Managing, storing, and securing information securely
  • Crafting detailed and useful business reports
  • Staying current with technological advancements and applying them in the workplace.

Office administration graduates are well-prepared for entry-level positions across various sectors, including finance and oil and gas. They are equipped to take on roles such as administrative assistant, office assistant, office administrator, mail or message distribution clerk, among others.

Admission

Standard Admission

Educational Qualifications:

  • Alberta High School Diploma, including English 30-1 with a minimum grade of 65%, verified by transcript, or an equivalent qualification from a non-Alberta institution.
  • OR General Equivalency Diploma (G.E.D.).

Interview:

  • A successful interview with the school administration is required.

Mature Admission:

Age Requirement:

  • Applicants must be at least 18 years old, except in British Columbia where the minimum age is 19.

Testing:

  • Successful completion of the Wonderlic test with a passing score of 20.

English Language Proficiency (ELP) Requirements:

  • Automatic Qualification:
    • Completion of full-time education in English for the entirety of the program in Canada, or at least three years full-time education from another country where English is the primary language of instruction. Verification through a school transcript in English or a letter from the former school stating English as the medium of instruction.
  • Alternative Qualifications:
    • If the automatic qualification is not met, ELP can be demonstrated through one of the following tests:
      • Canadian Language Benchmark (CLB): Minimum score of 7.
      • IELTS: Overall band of 6.
      • TOEFL (IBT): Total score of 77.
      • CAEL: Total score not less than 60.
      • Duolingo: Score of 105.
      • Pearson English Test (PTE): Overall score of 70.

Interview:

    • A successful interview with the school administration is required.

Related: Admission Procedures

Program Highlights

Exceptional Standards

This administrative assistant diploma is fully accredited under the Alberta Private Career College Act (PCC) and approved for Student Aid, ensuring it meets national benchmarks in administrative management.

The program emphasizes a broad-based knowledge, student support, practical experience, adherence to safety, ethical standards, and a relentless pursuit of excellence and improvement.

Practicum – Hands-on experience

The program include 160Hours/7Weeks of on-site office administration practicum with various clients, including our student-run clinic, practical training, and through community projects.

Program Tuition Fees

At Aquinas College, the tuition fees for the office administration diploma are among the most affordable in Alberta for private colleges, with a course fee of $1,080 per course. The costs listed may not include all possible fees charged by the school. For the most accurate and current information on educational costs, it is recommended to contact the school directly.

Related: Scholarships, Student Loans, Refund Policy.

Student Aid

Student aid for the Office Administration Diploma program at Aquinas College is approved by the governments of Alberta, Saskatchewan, Ontario, Nova Scotia, and Manitoba.

Scholarships and Government Grants

Several scholarships are available at Aquinas College for the Office Administration program, targeting new immigrants, adult learners, and outstanding youth in Canada. Eligibility for these grants requires fulfilling admission requirements, obtaining recommendations, and maintaining high academic and professional records.

Related: Scholarships and grants at Aquinas College

Additionally, students may explore options for government-approved loans and grants to further support their education such as Alberta Student GrantsCanada Student Grant for Full-Time StudentsCanada Student Grant for Part-Time StudentsAlberta Grant for Students with Disabilities (GFD), moreover if you live outside Alberta, our diploma programs are eligible for grants from other provinces.

Career Opportunities

Career opportunities for certified office executives are vast, encompassing roles in corporations, nonprofit organizations, banking and finance institutions, academic departments, government agencies, and virtual or remote work environments.

In the office administration field, their responsibilities include scheduling appointments, answering phone calls, managing email correspondence, maintaining records, preparing documents, and providing general support to other staff members.

Related: Career Counselling at Aquinas College

Contact

400C-9705 Horton Rd SW
Calgary, Alberta, T2V 2X5, Canada

Phone

  • +1 877-460-8575
  • +1 825-413-0859
  • +1 587-315-6969

Email: info@aquinascollege.ca

(Mon – Fri, 9:00 AM – 5:00 PM)

Questions?

Information about the program can be answered by our office administration instructors and the academic department team.

Related

Course Listing

Microsoft Office Basics (80 Hours)

Tour the world of Microsoft Office with hands-on guidance and practicals. The course introduces various components of the Office Suite, from Word to Excel, PowerPoint, Access, as well as some relevant integrations. It’ll also touch on keyboarding skills.

Canadian Taxation

As one of the most vital aspects of finance and accounting, The fundamentals of taxation is essential for navigating the complexities of fiscal policies and regulations that impact individuals, businesses, and the economy at large.

Microsoft Advance (Plus Introduction to Adobe Suite) - Document Production (80 Hours):

Delving deeper into document production with Microsoft, this course explores the different types of office documents.
You’ll get to learn how to create standard, professional-looking files like in-bound and out-bound letters, memos, newsletters, presentations, etc. Along the line, you’ll be taken through Adobe Suite tutorials and how to create PDF documents.
You’ll also pick up on documentation skills like merging mails and crafting business reports, curating standard spreadsheets, deploying computerized mathematical functions, and visualization tools like graphs and charts.

Fundamentals of Communication (80 Hours)

This course explores communication theories and industry-best techniques. Students will sharpen their communication skills, learn public speaking, visual communication, and written communication. They’ll also learn how to communicate effectively under varying circumstances, with penetrating insights on interpersonal relationships, group dynamics, and intercultural environments. 

During practice, students will learn how to apply their skills in different scenarios such as customer service, internal communications, and stakeholder presentations. 

 

Working Environment and Office Professionalism (80 hours):

From work ethics to office etiquette, and corporate culture, this course provides an overview of the Canadian working environment. You’ll get to explore human relations, business relations, and multiculturalism in the Canadian context. 

Organizational structure and workflow is also a major talking point, with a focus on enhancing productivity skills. 

Technology and Office Procedure (80 Hours):

This course deals with office technology infrastructure, from internet connectivity to intercom, private cloud, etc. Students will also learn basic hardware and software troubleshooting, web tools, and cybersecurity. To complement your technology skills, the course also touches on communication skills and customer care skills.  

Business Communication (80 hours)

This course covers business communication skills, with a strong focus on critical thinking. You’ll get to learn the nitty-gritty of business communication tools like presentations, emails, business reports, budget proposals, and marketing materials.

Financial Administration (80 hours)

Gain a firm grasp of key financial and banking concepts in this course. It covers some important types of number crunching, financial planning and forecasting, and different types of financial documents. You’ll be shown the ins and outs of common financial transactions and also tackle some ethical issues that arise when managing financial transactions and information. 

Introduction to Bookkeeping (80 hours)

Provides an overview of basic bookkeeping principles. You’ll be briefly introduced to foundational theories and traditional techniques, but the primary focus is on modern, computerized practices. Learn how to execute accounting functions using accounting software and other modern technologies. 

Executive Office Management (80 hours)

Develop your leadership and organizational skills with 80 hours of penetrating drills on management and operational concepts. It invites you to flex your problem-solving and analytical muscles, and introduces a flurry of productivity and management tools to inspire you. 

Event and Project Management (80 hours)

Fine-tune your project management skills. You’ll be able to define key management concepts and deploy choice project management software. 

Digital and Social Media Administration (80 Hours)

A primer to digital marketing, this course provides an overview of the digital space, with a focus on the latest trends in content marketing and social media marketing. Here, you’ll be taken through the hoops of managing social media handles, social media ads, creating and maintaining websites, and deploying software. 

Practicum (160 Hours)

The final part of the program places you in a real-life office in an actual company or business. You’ll take on real shifts as an admin assistant, executive assistant, office coordinator, or customer service manager.

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